Cin7 Purchase Order Automation · NZ Wholesalers
You're managing purchase orders from suppliers who all send different formats — different PDFs, different email layouts, different line structures. Every one of them still needs to end up in Cin7. I automate that step, regardless of how your suppliers send them.
Your suppliers don't talk to Cin7 directly. They email a PDF, attach a spreadsheet, or send a document that looks nothing like the one before it. And every time, someone on your team opens it, reads it, and keys the details into Cin7 as a purchase order.
It's not just the time. It's the concentration it takes to do data entry accurately, multiplied across every PO you receive. An order with ten lines takes a few minutes each. Scale that up and it becomes a serious chunk of someone's day — every day.
No native integration touches this. Cin7's purchase order tools are built for outbound POs you create, not for ingesting inbound documents from suppliers. That gap is on you to fill, and right now your team is filling it manually.
Most businesses I work with are spending two to four hours a day on purchase order entry. At a loaded $35–45/hour, that's real money — and that's before you factor in the occasional error that rolls downstream into a stock discrepancy or a delayed shipment.
Work out your number in 30 seconds — plug your PO volume and time per order into the calculator.
Open the calculator →No new supplier portal. No asking your suppliers to change how they send things. I build the automation on top of your existing inbox and Cin7 instance:
Supplier PDFs and emails → Cin7 purchase orders.
Inbound supplier documents get read, mapped to your Cin7 product codes and supplier records, and created as purchase orders — automatically, without anyone typing a line.
Format-agnostic from day one.
Each supplier's layout is mapped once and handled automatically thereafter. It doesn't matter if supplier A sends a table and supplier B sends free text — both end up in Cin7 correctly.
Exceptions surfaced, not swallowed.
Anything the automation isn't confident about — an unrecognised product code, an unusual quantity — gets flagged for a human to check. The routine goes through automatically; only the exceptions land in someone's queue.
If a supplier sends something wildly different every time, I'll tell you in the audit whether automation is viable or not. Some edge cases don't make sense to automate — I'd rather tell you that upfront than build something fragile.
Step 1
From $750 — credited toward the build
I look at your supplier document formats, your PO volume, and your Cin7 setup, and tell you what's automatable and what it'll cost. Fixed fee. You walk away with a plan whether or not you go further.
Step 2
$4,000–$12,000 fixed price
I build the automation for your specific supplier formats and your Cin7 instance. Scoped from the audit, fixed price. Handed over with documentation and a walkthrough.
Step 3
From $400/month · cancel any time
I keep it running as suppliers change their formats, new suppliers come on board, or your Cin7 setup evolves. Monthly report included. Month-to-month, no lock-in.
The TimeBack Guarantee
If the build hasn't cut the time on these tasks to under 20% of what you spend today — within 3 months — I refund the audit fee in full. On top of it already being credited toward the build.
The audit pins the baseline before we start, so the guarantee is tied to exactly what we scoped — not a number pulled out of the air.
You're a wholesale or distribution business running Cin7 (5–50 staff).
You receive inbound purchase orders from suppliers by email or PDF.
Someone on your team spends significant time each week keying those POs into Cin7.
You'd rather automate the process than ask your suppliers to change how they work.
Not sure if you qualify? The free call sorts that out in 15 minutes.
Yes — that's the problem it's built to solve. Each supplier's format is mapped once and handled automatically from then on. The audit looks at your actual supplier documents and tells you exactly what's viable before any build starts.
This page focuses on the inbound side — supplier documents arriving in your inbox and needing to become POs in Cin7. If you have outbound PO workflows that need automating, that's also something the audit can scope — just mention it when we talk.
If it changes significantly, the automation will flag documents it can't confidently process rather than guessing. That's covered under the Care Retainer — I remap the format and it runs again. You're not left dealing with it yourself.
Audit in a week or two. Most builds land inside a month, depending on how many supplier formats need mapping and the complexity of your Cin7 setup.
See what your purchase order entry is costing — then decide.
Timeback Systems Ltd · gettimeback.co.nz · The audit fee is credited toward your build — and refunded if these tasks aren't cut to under 20% of today's time within 3 months.