Custom Integrations · NZ Businesses
Someone's bridging the gap by hand — copying, pasting, re-keying. I build the custom integration that closes it, with real business logic and proper error handling. For NZ businesses with systems that don't have a decent native connector.
Zapier and Make have pre-built connections to hundreds of tools. But a pre-built connector does the tidy, predictable path — it moves a contact across, or logs a basic deal. What it doesn't do is your business rules: the conditional routing, the field mappings that don't match up, the record that needs to check against a third system before it can be created.
So you end up with a connector that covers 80% of cases and quietly drops or garbles the rest. Or you decide it "doesn't quite work for us" and someone ends up bridging the gap by hand, every day, indefinitely.
That's not a Zapier problem. It's a tool built for general cases running into a specific one. The fix is a purpose-built integration — one that knows your stack, your rules, and what to do when something doesn't fit the expected path.
Zapier is the right tool for simple, linear automations — trigger A, do B. Where it hits the ceiling:
Volume and reliability.
At real transaction volumes the per-task pricing adds up quickly, and when Zapier fails it often fails silently. You find out later, when the data's wrong.
Logic.
Complex conditionals, loops, transformations, and calls to third APIs push the edge of what drag-and-drop tools can do — or require unmaintainable workarounds.
Error handling.
A proper integration retries sensibly, alerts you specifically, and never silently drops a record. Pre-built connectors handle this inconsistently.
Honest version: if Zapier covers your use case cleanly, use it — I'll say so honestly on the call. When it doesn't, n8n (self-hosted, no per-task pricing, proper error handling) is usually the better fit.
No new platform to learn. I build on top of the systems you already run — using their APIs, in the direction that actually makes sense for your business.
System-to-system data flows.
Cin7 ↔ Pipedrive, Xero ↔ HubSpot, Shopify ↔ your warehouse system. The specific fields you need, mapped correctly, in the direction that makes sense.
The business logic layer.
Conditional routing, transformations, lookups against live data — the things that need to know your rules before they act. Not just "copy this field to that one."
Error handling that surfaces the right thing.
Not a wall of alerts, but the specific record that needs attention, in the right place, for the right person. Retries on transient failures, dead-letter handling for the rest.
The edge cases.
Records that need a human decision before they proceed — flagged and surfaced, not dropped and lost. The integration handles the routine; a person handles the exceptions.
Manual data transfer between systems is some of the most automatable work there is — repetitive, rules-based, and usually done by someone whose time is worth more than the task.
Work out what the daily re-keying is costing in 30 seconds.
Open the calculator →A distributor had Cin7 and Pipedrive running in parallel — deals in Pipedrive, orders in Cin7, and a person reconciling them every morning. We built a sync that creates and updates records in both directions, maps their product codes, and handles the mismatches that needed a human. The manual reconciliation went away entirely.
Step 1
From $750 — credited toward the build
I map where data moves between your systems, which gaps cost real hours, and what a clean integration looks like. Fixed fee. You walk away with a plan whether or not you go further.
Step 2
$4,000–$12,000 fixed price
I build the integration on top of your existing stack. Scoped from the audit, fixed price, no surprises. Handed over with documentation and a walkthrough.
Step 3
From $400/month · cancel any time
I keep it running as your systems and business rules change, and on call when an upstream API update breaks something. Month-to-month — no lock-in.
The TimeBack Guarantee
If the build hasn't cut the time on these tasks to under 20% of what you spend today — within 3 months — I refund the audit fee in full. On top of it already being credited toward the build.
The audit pins the baseline first, so the guarantee is tied to exactly what we scoped.
You run two or more systems that share data but don't have a native connection that actually works.
Manual data transfer costs your team real hours every week.
You've tried a Zapier or Make connector and it doesn't quite do what you need.
You want it built properly — with error handling and your business logic — not duct-taped together.
Not sure if your situation is the right fit? The free call sorts that out in 15 minutes.
They're the right tool for simple, linear automations. When you need volume, real business logic, proper error handling, or custom field mappings, they start to fall short — or get expensive at scale. I'll tell you honestly which applies to your situation.
Properly. Retries, dead-letter handling for records that can't process, and specific alerts that tell you exactly what failed and why — not just "something went wrong."
Anything with an API — Cin7, Xero, Pipedrive, Shopify, HubSpot, Klaviyo, Google Sheets, custom databases. If it has an API endpoint, it's connectable. The audit tells you what's worth connecting.
Audit in a week or two. Build depends on scope — most single integrations land inside a month.
See what the daily manual transfer is costing — then decide.
Timeback Systems Ltd · gettimeback.co.nz · The audit fee is credited toward your build — and refunded if these tasks aren't cut to under 20% of today's time within 3 months.